The Principal Investigator (PI) is responsible for several reporting requirements: (a) UTC project information form, (b) quarterly progress reports and trackers, (c) final research report, (d) technology transfer plan and (e) implementation report. These documents are either direct requirements of the UTC grant or otherwise utilized to collect required metrics.
Please see below for details on each reporting requirement, and please use the templates provided by Tran-SET.
UTC Project Information Form
To be submitted within two weeks after project selection. After the initial information fields are completed these forms are to be updated every six months.
Quarterly Progress Report and Tracker
Progress reports and trackers are due every three months (from the project start date). Progress reports describe the: (1) accomplishments (including progress of the technical objectives, training and workforce development activities, and dissemination activities), (2) participants and collaborating organizations, (3) impacts, and (4) changes or problems that occurred during that quarter. It shall include a technical narrative of the research progress.
Progress reports are complimented by spreadsheet-based progress trackers -- which track: (1) progress of each task, (2) brief narrative summary of progress and upcoming activities, (3) products, (4) expenditures, and (5) UTC and diversity metrics. Progress reports and trackers are based on reporting requirements of the UTC grant -- and greatly aid in the preparation of Performance Indicators and Program Progress Performance Reports. Detailed instructions are included the templates.
Short Instructional Tutorial
Final Research Report
Final research reports are due 10 days after the technical phase of the project is completed. This report shall give a complete description of the problem, approach, methodology, findings, conclusions, and recommendations. Final reports should also cite (and link to) any outputs which are the direct, tangible products the project (such as publications, presentations, conference papers or proceedings, websites, databases, software, courses, workshops, or other documentation). There is no maximum page limit for the final report.
To market and brand our research appropriately, there are four final research report templates -- one for each of our main research themes: (a) enhancing the durability and service life of infrastructure, (2) preserving existing transportation systems, (3) preserving the environment, and (4) addressing Region 6 transportation needs. Please use the template (below) that is most applicable to your research project; templates will also be e-mailed directly to the PIs.
Enhancing the Durability and Service Life of Infrastructure
Preserving Existing Transportation Systems
Preserving the Environment
Addressing Region 6 Transportation Needs
Project-Specific Technology Transfer (T2) Plan
As of July 2018, the Grant Deliverables and Reporting Requirements for 2016 UTCs mandated a Center-wide Technology Transfer (T2) Plan and an annual T2 Report. Operating within the content requirements of the plan and other provided instructions/guides supplied by OST-R, Tran-SET developed its T2 Plan on May 2018.
Recognizing that Tran-SET administers research in diverse transportation topical areas with varying technology maturity, the T2 Plan requires each funded project to have an individual, project-specific T2 Plan. Project-specific T2 Plans are a guide to successfully plan and execute activites during the implementation phase of the project. PIs are required to utilize the following template (and provide the requested information) to develop their project-specific T2 Plan. General requirements and a basic teimeline is as follows:
- PIs submit an initial, project-specific T2 Plan (utilizing the supplied template) with their proposal.
- The T2 Plan will be reviewed during the proposal review process.
- If awarded, the initial, project-specific T2 Plan will be further reviewed by the respective Project Review Committee (PRC) at the end of the second quarter. Based on comments received, the PIs will revise the T2 Plan within two weeks.
- At the end of the technical (research) phase, the PRC will assess the technology readiness level (TRL) of the developed products/technology. Based on the TRL assessment and further comments from the PRC, the PIs will revise the T2 Plan within two weeks.
- The T2 Plan will act as the PIs' main roadmap during the implementation phase, documenting and guiding its outreach activities.
- Note: the PIs are encouraged to revise the T2 Plan on a consistent basis (quarterly basis is recommended), as the products/technology continually developed and mature.
Implementation reports are due 10 days after the implementation phase of the project is completed. This report shall give a complete description of and developed products from the education, technology transfer, and workforce development activities that were executed during the implementation phase. More information on specific requirements and a standard template will be provided shortly.