PI Toolbox

The Principal Investigator (PI) is responsible for several reporting requirements: (a) project briefs, (b) quarterly progress reports and trackers, (c) technology transfer plan, (d) technology readiness level (TRL) materials(e) final research report, and (f) implementation report. These documents are either direct requirements of the UTC grant or otherwise utilized to collect required metrics. 

Please see below for details on each reporting requirement, and please use the templates provided by Tran-SET. Most importantly, please take note of the due dates.

Dues Dates

Please see the documents below (organized by funding cycle) for due dates of each required reporting deliverable.

Reporting Requirements

Project Briefs

A two- to three-page Fact Sheet summarizing the project is due within two weeks of project selection. This shall be revised at the end of the second quarter with general updates and preliminary findings to create the Project Highlight. Finally, this shall be revised two months after the technical phase ends with final results to create the Project Brief.

These three project briefs are important dissemination materials and are the main mechanism to keep the public informed on our current and recently completed research. More information on specific requirements and standard templates will be provided shortly.

Quarterly Progress Report and Tracker

Progress reports and trackers are due every three months (from the project start date). Progress reports describe the: (1) accomplishments (including progress of the technical objectives, training and workforce development activities, and dissemination activities), (2) participants and collaborating organizations, (3) impacts, and (4) changes or problems that occurred during that quarter. It shall include a technical narrative of the research progress. 

Progress reports are complimented by spreadsheet-based progress trackers — which track: (1) progress of each task, (2) brief narrative summary of progress and upcoming activities, (3) products, (4) expenditures, and (5) UTC and diversity metrics. Progress reports and trackers are based on reporting requirements of the UTC grant — and greatly aid in the preparation of Performance Indicators and Program Progress Performance ReportsDetailed instructions are included the templates.

Progress Report

Progress Tracker

Short Instructional Tutorial

Project-Specific Technology Transfer (T2) Plan

As of July 2018, the Grant Deliverables and Reporting Requirements for 2016 UTCs mandated a Center-wide Technology Transfer (T2) Plan. Operating within the content requirements of the plan and other provided instructions/guides supplied by OST-R, Tran-SET developed its T2 Plan on August 2018.

Recognizing that Tran-SET administers research in diverse transportation topical areas with varying technology maturity, the T2 Plan requires each funded project to have an individual, project-specific T2 Plan. Project-specific T2 Plans are a guide to successfully plan and execute activites during the implementation phase of the project. PIs are required to utilize the following template (and provide the requested information) to develop their project-specific T2 Plan. General requirements and a basic timeline is as follows:

  • PIs submit an initial, project-specific T2 Plan (utilizing the supplied template) with their proposal.
  • The T2 Plan will be reviewed during the proposal review process.
  • If awarded, the initial, project-specific T2 Plan will be further reviewed by the respective Project Review Committee (PRC) at the end of the second quarter. Based on comments received, the PIs will revise the T2 Plan within two weeks.
  • At the end of the technical (research) phase, the PRC will assess the technology readiness level (TRL) of the developed products/technology. Based on the TRL assessment and further comments from the PRC, the PIs will revise the T2 Plan within two weeks.
  • The T2 Plan will act as the PIs’ main roadmap during the implementation phase, documenting and guiding its outreach activities.
  • Note: the PIs are encouraged to revise the T2 Plan on a consistent basis (quarterly basis is recommended), as the products/technology continually developed and mature.

Technology Readiness Level (TRL) Materials

Tran-SET will conduct technology readiness level (TRL) assessments for each funded project to evaluate: (1) the level in which the developed research product (technology) is ready for implementation, (2) which elements the technology currents lacks regarding implementation, and (3) the next step(s) required to further ready the technology for implementation.

Within one month of the technical (research) phase ending, the T2 Coordinator will organize and conduct TRL assessments for each project. This will include working with the PI to define a panel comprised of the PRC and at least one other member considered to be a potential adopter. To assist the T2 Coordinator and the panel, the PI will prepare the following materials: (a) a PI Questionnaire and (b) the TRL framing document. More information on specific requirements and standard templates of these documents will be provided shortly.

Final Research Report

Final research reports are due 10 days after the technical phase of the project is completed. This report shall give a complete description of the problem, approach, methodology, findings, conclusions, and recommendations. Final reports should also cite (and link to) any outputs which are the direct, tangible products the project (such as publications, presentations, conference papers or proceedings, websites, databases, software, courses, workshops, or other documentation). There is no maximum page limit for the final report.

To market and brand our research appropriately, there are four final research report templates — one for each of our main research themes: (a) enhancing the durability and service life of infrastructure, (2) preserving existing transportation systems, (3) preserving the environment, and (4) addressing Region 6 transportation needs. Please use the template (below) that is most applicable to your research project; templates will also be e-mailed directly to the PIs.

Enhancing the Durability and Service Life of Infrastructure

Preserving Existing Transportation Systems

Preserving the Environment

Addressing Region 6 Transportation Needs

Implementation Report

Implementation reports are due 10 days after the implementation phase of the project is completed. The implementation report is a companion document to the project-specific technology transfer (T2) plan. The project-specific T2 plan is a guide to plan and executive activities during the implementation phase; whereas the implementation report is a report out of such activities. The implementation report shall give a complete description of and developed products from the education, technology transfer, and workforce development activities that were executed during the implementation phase. More information on specific requirements and instructions are included in the template below.

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